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  • 1. Read the information carefully, including the links.

  • 2. Register for the conference.

  • 3. Pay for your ticket.

  • 4. You will receive an order confirmation letter and a link to your ticket via email.

  • 5. Order an invitation letter using the link provided in the order confirmation letter.

  • 6. Fill out the invitation letter form.

  • 7. You will receive the invitation letter via email.

  • Notice! While the host organization will gladly provide an invitation letter, it cannot guarantee that a visa will be issued.

Find out if you need a visa to visit Finland 

A Schengen visa is meant for short stays in or transit through the Schengen area of a duration of no more than 90 days. A visa issued by one Schengen state is valid for travelling in any Schengen state, but you must apply for the visa from the country of your main destination. 

The Schengen states have jointly agreed which countries’ citizens are required to present a visa. Each Schengen state decides which passports and travel documents it accepts from different countries’ citizens. Check if you need a visa to visit Finland and what travel documents are accepted in Finland: https://um.fi/visa-requirement-and-travel-documents-accepted-by-finland 

Where and how to apply for a visa? 

If your main country of destination is Finland, you must apply for a visa at the Visa Application Centre indicated by a Finnish mission, at a Finnish mission or at a Schengen country mission representing Finland. Honorary consuls and consulates cannot grant visas. An application cannot be sent by e-mail or telefax.  

We kindly ask you to contact the Finnish Embassy or the Schengen state, who is representing Finland in visa matters, in the country where you would submit your application https://finlandabroad.fi/frontpage You will find information if you need a visa to visit Finland from the same address. You will find country-specific instructions and document requirements on the https://finlandvisa.fi/checklist 

When to apply for a visa and how long does the process take? 

You must submit your application well in advance. You may submit an application no more than six (6) months before the start of the intended visit, however check this also at the Visa Application Centre, where you are supposed to go. The processing time of a visa application is approximately 15 days. The processing time may be longer if a more detailed examination of the application is required. For more detailed information about the visa application process, general guidance on document requirements, fees etc. is find here:  https://um.fi/visa-to-visit-finland  

The invitation letter will be sent after registering to the conference 

The invitation letter, that the PWC is providing when you register to the conference, is a free-form letter indicating the contact details of the host organization and the invited person’s details, such as name, date of birth, address, passport number, and purpose and length of visit. The host organization cannot guarantee that the visa will be issued.  

Travel document if you don’t need a visa 

Even if you did not need a visa to visit Finland, you need a valid passport or some other travel document accepted by Finland. It must be valid for at least 90 days after your intended date of departure from the Schengen area. In addition, the passport or other travel document must have been issued no later than ten years ago. 

In case you do not need a visa, you can stay in Finland or in the territory of other Schengen state for 90 days in any 180-day period. 

Upon arrival in Finland, you must meet the general entry requirements according to which a person must not constitute a danger to public order and security, national health, or Finland’s international relations.